Operations & Finance Admin Specialist

BELFOR Holdings Inc.; Town of Florida (NY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR Holdings Inc. is seeking an administrative professional in a field-office environment to handle mail, phone inquiries, and directing to responsible parties. The role includes Accounts Payable, Accounts Receivable, job cost review, and payroll review as needed.

Responsibilities include organizing communications, creating new jobs in JD Edwards, maintaining vendor lists, and ensuring compliance with vendor requirements. Attention to detail and timely processing are essential.

Qualifications

• Front desk and mail handling experience.
• Accounts payable and receivable processes.
• Knowledge of JD Edwards and BCS preferred.
• Strong customer service and attention to detail.

Responsibilities

• Maintain organized workspace reflecting BELFOR practices and standards.
• Create new jobs in JD Edwards as required.
• Maintain up-to-date job files for estimator/general manager review.
• Use JD Edwards and BCS to maintain vendor list.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Maintain customer files in digital and physical formats.
• Attend BELFOR operations and safety training courses as required.

Skills

Front desk management

Accounts payable

Accounts receivable

Customer service

Time management

Attention to detail

Tools

JD Edwards

BCS

Job description

BELFOR Holdings Inc. is seeking an administrative professional in a field-office environment to handle mail, phone inquiries, and directing to responsible parties. The role includes Accounts Payable, Accounts Receivable, job cost review, and payroll review as needed.

Responsibilities include organizing communications, creating new jobs in JD Edwards, maintaining vendor lists, and ensuring compliance with vendor requirements. Attention to detail and timely processing are essential.