Administrative Assistant: Front Desk & Finance Ops

Talentify; Boynton Beach (FL); On-site; USD 36,000 - 48,000; Part time

Job summary

BELFOR is seeking an administrative professional for its Boynton Beach field office to handle mail and phone tasks, directing inquiries to the appropriate party. The role includes Accounts Payable, Accounts Receivable, job cost review, and payroll review as needed.

Responsibilities include maintaining an organized workspace, timely creation of new jobs in JD Edwards, and managing vendor lists with JD Edwards and BCS, while ensuring compliance with vendor requirements and BELFOR standards.

Qualifications

• Front desk and general administrative duties
• Accounts Payable processing and invoice scanning
• Accounts Receivable processing and depositing payments
• Customer service principles and practice
• Ability to meet deadlines and work under time constraints
• Attention to detail and safeguarding information

Responsibilities

• Maintain organized workspace in accordance with BELFOR standards
• Create new jobs in JD Edwards timely as required
• Organize and maintain up-to-date job files for estimator/GM review
• Use JD Edwards and BCS to maintain vendor list
• Ensure vendor requirements are met
• Monthly reconciliation of AP statements
• Maintain customer files and digital/physical filing systems
• Attend BELFOR training as required

Job description

BELFOR is seeking an administrative professional for its Boynton Beach field office to handle mail and phone tasks, directing inquiries to the appropriate party. The role includes Accounts Payable, Accounts Receivable, job cost review, and payroll review as needed.

Responsibilities include maintaining an organized workspace, timely creation of new jobs in JD Edwards, and managing vendor lists with JD Edwards and BCS, while ensuring compliance with vendor requirements and BELFOR standards.