Executive Assistant

PES; Washington (Washington County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Training & development

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA after 1 year

Possible paid continuing education

Job summary

PES is currently seeking a full-time Executive Assistant to report to the President. The role includes preparing meetings, managing customer inquiries, and handling data entry tasks.

The ideal candidate will have strong communication skills and experience with QuickBooks and Microsoft Office, with a preference for those having over 5 years of administrative experience. This position is based in Washington County, with typical hours from 8:30 am to 5:00 pm, Monday to Friday.

Qualifications

• 5+ years of administrative experience preferred.
• Ability to work Monday to Friday 8:30am-5:00pm.
• Extensive knowledge of Excel for data management.

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items.
• Enter bills, process check runs in QuickBooks, Reconciliation.
• Create purchase orders and invoices.
• Data entry of customer contact information and notes.
• Answer phones, emails, and customer inquiries.
• Filing and maintaining office supplies.

Skills

Communication skills

Attention to detail

Data entry skills

Computer skills (QuickBooks, Microsoft Office, Excel)

Tools

QuickBooks

Microsoft Office

Excel

Job description

Benefits

• 401(k) matching
• Paid time off
• Training & development

We are currently seeking a full-time Executive Assistant to report to the President of the company.

Compensation

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks, Reconciliation
• Create purchase orders and invoices
• Data‑entry of customer contact information and notes
• Answer phones, Emails, Customer inquiries
• Filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).