Finance Administrative Assistant

PES; Washington (Washington County); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Simple IRA after 1 year

Continued education opportunities

Job summary

PES is seeking a Finance Administrative Assistant to support the President. The role focuses on financial clerical tasks, data entry, and office administration in a fast-paced environment.

The ideal candidate will have extensive QuickBooks experience, strong Excel skills, and a solid understanding of accounting basics. Monday–Friday, 8:30am–5:00pm, on-site with benefits including PTO and 401(k) matching.

Qualifications

• Clear and professional communication with customers and staff.
• Strong attention to detail and organizational skills.
• Accurate data entry skills are required.
• Experience with QuickBooks is required.
• MS Office proficiency including Excel is important.

Responsibilities

• Prepare weekly staff meeting agendas, take and distribute minutes.
• Enter bills and process check runs in QuickBooks.
• Create purchase orders and customer invoices.
• Data-entry of customer contact information and notes.
• Answer phones, filing, and maintain office supplies.
• Filing and general office support.

Skills

Clear communication

Attention to detail

Data entry

QuickBooks

Excel

MS Office

Accounting principles

Tools

QuickBooks

Excel

MS Office

Job description

Benefits:

• Paid time off
• Training & development
• 401(k) matching

Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full-time Finance Administrative Assistant to report to the President of the company.

COMPENSATION:

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

PRIMARY RESPONSIBILITIES:

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

REQUIREMENTS:

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).

Keywords: admin assistant, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, HR, marketing, accounting, bookkeeping, accountant, assistant, executive assistant