Program Assistant: Admin & Operations | Federal Benefits

Transportation Security Careers; Virginia City (MT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Virginia City, MT, is seeking a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management.

The role demands attention to detail, strong communication, and the ability to handle multiple assignments while maintaining compliance with procedures.

Qualifications

• Organization and attention to detail required.
• Strong data entry and MS Office skills preferred.
• Ability to manage calendars and deadlines, with clear communication.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Data entry

Microsoft Office

Calendar management

Communication

Records management

Time management

Job description

Transportation Security Administration (TSA) in Virginia City, MT, is seeking a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management.

The role demands attention to detail, strong communication, and the ability to handle multiple assignments while maintaining compliance with procedures.