Federal Program Assistant: Admin & Operations

Travel Security Careers; Town of Franklinville (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Franklinville, NJ is seeking a Program Assistant to provide administrative and program support to managers and employees, coordinate daily office activities, and maintain records and reports.

You will compile, organize, track, and analyze program information, prepare correspondence and meeting materials, schedule meetings, and support payroll, HR, scheduling, or other program areas as needed. This position may require variable hours and site-based work.

Qualifications

• Experience providing administrative or program support in a busy office.
• Tracking deadlines, records, or performance information.
• Using office software to organize information and support multiple assignments.
• Experience with payroll, timekeeping, finance or HR functions is a plus.
• Strong attention to detail and ability to maintain accurate records.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Franklinville, NJ is seeking a Program Assistant to provide administrative and program support to managers and employees, coordinate daily office activities, and maintain records and reports.

You will compile, organize, track, and analyze program information, prepare correspondence and meeting materials, schedule meetings, and support payroll, HR, scheduling, or other program areas as needed. This position may require variable hours and site-based work.