Administrative & Operations Program Assistant (Federal)

Transportation Security Careers; Princeton (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Princeton, New Jersey seeks a Program Assistant to provide comprehensive administrative and program support. This role involves coordinating daily office activities, maintaining records, and preparing reports and communications to keep operations on schedule.

The position focuses on data tracking, calendar management, and collaboration with diverse teams to ensure accurate and timely execution of tasks across finance, HR, scheduling, payroll, and other

Qualifications

• Experience providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Document management

Calendar management

Meeting coordination

Deadline coordination

Customer service

Professional communication

Multitasking

Discretion

Job description

Transportation Security Administration in Princeton, New Jersey seeks a Program Assistant to provide comprehensive administrative and program support. This role involves coordinating daily office activities, maintaining records, and preparing reports and communications to keep operations on schedule.

The position focuses on data tracking, calendar management, and collaboration with diverse teams to ensure accurate and timely execution of tasks across finance, HR, scheduling, payroll, and other