Administrative Program Assistant: Data, Scheduling & Payroll

TSA Hiring Service; Neshanic Station (NJ); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Neshanic Station, NJ, seeks a Program Assistant to provide administrative and program support across teams. The role involves coordinating daily office activities, preparing materials, and maintaining records to ensure smooth operations.

The position emphasizes attention to detail, effective communication, and the ability to handle multiple assignments while upholding security and privacy standards.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, and presentations.
• Experience tracking deadlines, assignments, records, and performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Neshanic Station, NJ, seeks a Program Assistant to provide administrative and program support across teams. The role involves coordinating daily office activities, preparing materials, and maintaining records to ensure smooth operations.

The position emphasizes attention to detail, effective communication, and the ability to handle multiple assignments while upholding security and privacy standards.