Federal Program Assistant: Admin & Data Coordination

Transportation Security Careers; Mineral Wells (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers seeks a TSA Program Assistant in Mineral Wells, TX to support managers and staff with administrative coordination and data tracking. The role involves scheduling, records management, and preparing reports and communications to keep operations aligned and on schedule.

You will coordinate meetings, maintain calendars, process payroll or HR-related tasks, and help implement new procedures. Strong attention to detail and organization are essential.

Qualifications

• Specialized administrative experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines and performance information.
• Experience researching information in files and databases.
• Experience monitoring program metrics and payroll/human resources support.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry & analysis

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Careers seeks a TSA Program Assistant in Mineral Wells, TX to support managers and staff with administrative coordination and data tracking. The role involves scheduling, records management, and preparing reports and communications to keep operations aligned and on schedule.

You will coordinate meetings, maintain calendars, process payroll or HR-related tasks, and help implement new procedures. Strong attention to detail and organization are essential.