Administrative Programs Specialist – Security & Operations

Travel Security Careers; Woodville (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Transportation Security Administration (TSA) in Woodville, TX seeks an experienced Program Assistant to support managers and staff with a range of administrative and program tasks. The role involves coordinating daily office activities, maintaining records, and preparing communications and reports.

The position emphasizes accuracy, data handling, and collaboration across departments, with responsibilities in payroll, scheduling, and metrics monitoring.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, or presentations.
• Track deadlines, assignments, or performance information.
• Research information in files, databases, and electronic systems.
• Experience with payroll, timekeeping, or scheduling functions.
• Use office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, finance, HR, or scheduling tasks.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organizational skills

Written and verbal communication

Data entry

Microsoft Office

Calendar coordination

Customer service

Attention to detail

Analytical ability

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Woodville, TX seeks an experienced Program Assistant to support managers and staff with a range of administrative and program tasks. The role involves coordinating daily office activities, maintaining records, and preparing communications and reports.

The position emphasizes accuracy, data handling, and collaboration across departments, with responsibilities in payroll, scheduling, and metrics monitoring.