Federal Program Admin Specialist - Office Operations

Travel Security Careers; West (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in West, TX is seeking Program Assistants to support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. This role suits detail-oriented individuals who can handle multiple tasks and communicate across teams to keep operations on schedule.

Typical duties include preparing correspondence, maintaining electronic files, coordinating calendars, and assisting with payroll, HR, and finance

Qualifications

• Proven experience providing admin or program support in a busy office.
• Ability to prepare reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

The Transportation Security Administration in West, TX is seeking Program Assistants to support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. This role suits detail-oriented individuals who can handle multiple tasks and communicate across teams to keep operations on schedule.

Typical duties include preparing correspondence, maintaining electronic files, coordinating calendars, and assisting with payroll, HR, and finance