Federal Program Assistant: Admin & Operations

Transportation Security Careers; Cynthiana (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, timeliness, and clear communication across teams to keep offices and operations running smoothly.

Responsibilities include coordinating daily activities, preparing materials, maintaining electronic records, and assisting with payroll, HR, and scheduling tasks as needed.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Tracking deadlines

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Careers seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, timeliness, and clear communication across teams to keep offices and operations running smoothly.

Responsibilities include coordinating daily activities, preparing materials, maintaining electronic records, and assisting with payroll, HR, and scheduling tasks as needed.