Administrative Programs Specialist — Federal Security

TSA Hiring Service; Vernon Center (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Vernon Center, NY seeks a Program Assistant to provide administrative and program support to managers and employees. You will coordinate daily office activities, prepare reports, and maintain records, while assisting with HR, scheduling, and payroll tasks.

You will monitor metrics, analyze data, and ensure accuracy and compliance with procedures as the office implements new administrative systems. Strong communication and organization are essential.

Qualifications

• Organization and attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable workplace software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive employee or operational information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Records management

Calendar coordination

Customer service

Discretion

Multi-tasking

Education

Experience-based education requirements

Tools

Microsoft Office

Spreadsheets

Job description

Transportation Security Administration in Vernon Center, NY seeks a Program Assistant to provide administrative and program support to managers and employees. You will coordinate daily office activities, prepare reports, and maintain records, while assisting with HR, scheduling, and payroll tasks.

You will monitor metrics, analyze data, and ensure accuracy and compliance with procedures as the office implements new administrative systems. Strong communication and organization are essential.