Federal Program & Admin Specialist

Transportation Security Careers; Steger (IL); In loco; USD 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to support managers and teams with office coordination, data tracking, and documentation. The role emphasizes accuracy, organization, and effective communication in a fast-paced environment.

Responsibilities include preparing materials, maintaining files, coordinating meetings, and assisting with payroll, HR, and scheduling tasks as needed.

Competenze

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Mansioni

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conoscenze

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Strumenti

Microsoft Office

Excel

Descrizione del lavoro

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to support managers and teams with office coordination, data tracking, and documentation. The role emphasizes accuracy, organization, and effective communication in a fast-paced environment.

Responsibilities include preparing materials, maintaining files, coordinating meetings, and assisting with payroll, HR, and scheduling tasks as needed.