Federal Program & Administrative Coordination Specialist

Travel Security Careers; Emblem (WY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Emblem, WY seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. The role involves handling multiple assignments, maintaining schedules, and ensuring accuracy across office operations.

The position is full-time and on-site, with pay ranging per hour depending on assignment.

Qualifications

• Specialized office support experience is preferred.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Experience researching information in files and databases.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written and verbal communication

Data entry

Calendar management

Records management

Customer service

Multitasking

Discretion

Tools

MS Office

Job description

Transportation Security Administration in Emblem, WY seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. The role involves handling multiple assignments, maintaining schedules, and ensuring accuracy across office operations.

The position is full-time and on-site, with pay ranging per hour depending on assignment.