Federal Program & Administrative Specialist (On-site)

Travel Security Careers; Kelly (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration is seeking Program Assistants in Kelly, WY to help keep offices organized, accurate, and running smoothly. They assist managers and staff with administrative coordination, data tracking, scheduling, and records management across TSA programs.

Responsibilities include coordinating daily office activities, preparing reports and correspondence, maintaining electronic files, managing calendars, and supporting payroll, finance, HR, and scheduling functions.

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Resume demonstrates the specialized experience listed in the vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Spreadsheets

Job description

The Transportation Security Administration is seeking Program Assistants in Kelly, WY to help keep offices organized, accurate, and running smoothly. They assist managers and staff with administrative coordination, data tracking, scheduling, and records management across TSA programs.

Responsibilities include coordinating daily office activities, preparing reports and correspondence, maintaining electronic files, managing calendars, and supporting payroll, finance, HR, and scheduling functions.