Federal Admin & Programs Assistant: Scheduling & Data

Transportation Security Careers; Flat Rock (NC); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Flat Rock, IL seeks an organized Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting with various program areas such as finance, HR, and scheduling.

Applicants should be detail-oriented, able to manage multiple tasks, and communicate effectively across

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Flat Rock, IL seeks an organized Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting with various program areas such as finance, HR, and scheduling.

Applicants should be detail-oriented, able to manage multiple tasks, and communicate effectively across