Administrative Program Assistant — Data, Scheduling & HR

Transportation Security Careers; Flat Rock (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Transportation Security Administration program positions in Flat Rock, IL, require meticulous administrative support across offices and field operations. Roles involve coordinating daily activities, maintaining records, handling correspondence, preparing reports, and scheduling.

The team supports multiple program areas, including finance, HR, scheduling, and payroll, ensuring accuracy and timely communications.

Qualifications

• A specific college degree may not be required when qualification is based entirely on specialized experience.
• If the announcement permits education to satisfy any part of the qualification requirement, applicants may need to provide transcripts from an accredited institution.
• Use the exact education and experience requirements from the official vacancy rather than adding a general degree requirement.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Job description

Transportation Security Administration program positions in Flat Rock, IL, require meticulous administrative support across offices and field operations. Roles involve coordinating daily activities, maintaining records, handling correspondence, preparing reports, and scheduling.

The team supports multiple program areas, including finance, HR, scheduling, and payroll, ensuring accuracy and timely communications.