Chicago Program Assistant — Admin, Data & Scheduling

Airport Security Careers; Chicago (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Transportation Security Administration in Chicago seeks a Program Assistant to support offices and field operations with administrative coordination, data tracking, scheduling, and records management. You will assist managers, maintain calendars, and help ensure accurate, timely task completion.

Responsibilities include preparing reports, coordinating daily activities, and communicating with internal teams, timekeepers, and external contacts to keep programs on schedule.

Qualifications

• Organization and attention to detail required for handling diverse tasks.
• Strong written and verbal communication skills essential.
• Data entry, tracking, and basic analysis experience preferred.
• Proficiency with Microsoft Office or similar software expected.
• Experience in records and document management advantageous.
• Calendar, meeting, and deadline coordination abilities needed.
• Customer service and professional communication important.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional comm

Multitasking without losing accuracy

Discretion with sensitive information

Education

Education may be substituted by specialized experience

Job description

Transportation Security Administration in Chicago seeks a Program Assistant to support offices and field operations with administrative coordination, data tracking, scheduling, and records management. You will assist managers, maintain calendars, and help ensure accurate, timely task completion.

Responsibilities include preparing reports, coordinating daily activities, and communicating with internal teams, timekeepers, and external contacts to keep programs on schedule.