Federal Admin & Program Assistant — Flexible Scheduling

Travel Security Careers; Whitewater (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to provide administrative support to managers and staff. Responsibilities include coordinating daily office activities, preparing reports, maintaining records, and handling correspondence.

Ideal candidate will assist with payroll, scheduling, finance, and HR tasks, while monitoring program metrics and ensuring accuracy.

Qualifications

• Strong organizational skills and attention to detail required.
• Excellent written and verbal communication.
• Ability to manage multiple tasks with accuracy.
• Proficiency in MS Office and record-keeping software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to provide administrative support to managers and staff. Responsibilities include coordinating daily office activities, preparing reports, maintaining records, and handling correspondence.

Ideal candidate will assist with payroll, scheduling, finance, and HR tasks, while monitoring program metrics and ensuring accuracy.