Federal Admin & Operations Program Assistant

Travel Security Careers; Ewing (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration (TSA) in Ewing, IL is seeking Program Assistants to support TSA managers and employees with administrative coordination, data tracking, scheduling, and records management. These roles involve handling multiple assignments, preparing reports, and maintaining electronic files.

Responsibilities include coordinating daily office activities, calendar management, payroll support, and assisting with finance or HR tasks as needed.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Ability to prepare reports, spreadsheets, and presentations.
• Experience tracking deadlines, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

The Transportation Security Administration (TSA) in Ewing, IL is seeking Program Assistants to support TSA managers and employees with administrative coordination, data tracking, scheduling, and records management. These roles involve handling multiple assignments, preparing reports, and maintaining electronic files.

Responsibilities include coordinating daily office activities, calendar management, payroll support, and assisting with finance or HR tasks as needed.