Federal Program Assistant — Admin & Operations

Transportation Security Careers; Dewey (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistant roles in Dewey, IL, support managers and teams with administrative coordination and data tracking. The positions involve scheduling, records management, payroll assistance, and preparing internal communications to keep offices running smoothly.

These roles require careful attention to detail, ability to handle multiple tasks, and strong communication across departments.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Time management

Job description

Transportation Security Administration (TSA) program assistant roles in Dewey, IL, support managers and teams with administrative coordination and data tracking. The positions involve scheduling, records management, payroll assistance, and preparing internal communications to keep offices running smoothly.

These roles require careful attention to detail, ability to handle multiple tasks, and strong communication across departments.