Faculty Support Specialist II

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

Health insurance

Retirement plan

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences is seeking a dedicated Faculty Assistant to provide administrative and operational support to faculty, coordinating day-to-day activities and serving as the primary contact for administrative matters. Strong in-person presence is required.

The role involves managing calendars, travel and expenses, preparing reports, and supporting teaching and research portfolios.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyright registration
• Updates Canvas course materials when TFs are not available
• Submit faculty concure expense reports
• Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines
• Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
• May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Skills

Administrative support

Calendar management

Customer service

Communication skills

Discretion

Team coordination

Stakeholder coordination

Tools

Word

Excel

PowerPoint

Concur

Canvas

Job description

Harvard University’s Faculty of Arts and Sciences is seeking a dedicated Faculty Assistant to provide administrative and operational support to faculty, coordinating day-to-day activities and serving as the primary contact for administrative matters. Strong in-person presence is required.

The role involves managing calendars, travel and expenses, preparing reports, and supporting teaching and research portfolios.