Faculty Support Specialist: Teaching & Research Admin

Harvard University; Massachusetts; Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Generous benefits

Hybrid work

Tuition assistance

Parental leave

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a proactive Faculty Assistant to provide administrative and operational support to faculty. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position involves calendar, travel, expenses, reporting, event support, and collaboration with partner offices. It is a 35-hour-week hybrid role offering a comprehensive benefits package.

Qualifications

• Three years minimum of administrative or customer support experience.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner and act as main contact with shared service centers
• Provide support for faculty members related to teaching and research portfolios
• Provide support for events led by faculty
• Update Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assist designated faculty with submission of corporate card receipts and deadlines

Skills

Organizational skills

Time management

Communication

Stakeholder coordination

Independence

MS Office

Tools

Canvas

Concur

Job description

Harvard University’s Faculty of Arts and Sciences seeks a proactive Faculty Assistant to provide administrative and operational support to faculty. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position involves calendar, travel, expenses, reporting, event support, and collaboration with partner offices. It is a 35-hour-week hybrid role offering a comprehensive benefits package.