Faculty Support Specialist — Admin & Events

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Retirement plan

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking a Faculty Assistant to provide administrative and operational support to faculty within the Faculty of Arts and Sciences. The role acts as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position requires at least three years of related experience, excellent organizational skills, and the ability to manage multiple priorities while maintaining discretion in handling confidential information.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and manage multiple priorities.
• Stakeholder coordination.
• Experience supporting multiple faculty with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Experience with Word, Excel and PowerPoint; Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs for faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to proper functional partners and shared services.
• Provide support for faculty teaching and research portfolios.
• Provide support for events led by faculty.
• Update Canvas course materials when TFs are unavailable.
• Submit faculty concur expense reports.
• Assist with submission of corporate card receipts and deadlines.
• Utilize word processing, databases, spreadsheets, graphics, and presentations.

Skills

Strong organizational skills

Time management

Written and verbal communication

Discretion and sound judgment

Independent work

Stakeholder coordination

Customer service orientation

Cross‑team collaboration

Microsoft Word

Microsoft Excel

PowerPoint

Canvas

Concur

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Assistant to provide administrative and operational support to faculty within the Faculty of Arts and Sciences. The role acts as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position requires at least three years of related experience, excellent organizational skills, and the ability to manage multiple priorities while maintaining discretion in handling confidential information.