Faculty Support & Operations Coordinator

SmartRecruiters, Inc.; Cambridge (MA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Tuition assistance

Parental leave

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a dedicated Faculty Assistant to provide essential administrative and operational support to faculty, enabling teaching and research. The FA serves as the main point of contact and coordinates day-to-day activities; strong in-person presence is required.

Responsibilities include managing calendars, travel, expenses, preparing materials, supporting events, and interacting with partners and shared service centers.

Qualifications

• Minimum of three years in administrative or customer support roles.
• Strong organizational and time management abilities.
• Professional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience supporting faculty or academic administration is a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Provide primary administrative support for faculty activities (events, visitors, purchasing)
• Route requests to functional partners and serve as main contact
• Support faculty teaching and research portfolios
• Assist with faculty events
• Submit faculty expense reports and corporate card receipts
• Utilize Word, Excel, PowerPoint, Canvas, Concur and other applications
• Provide reception and event coverage as needed

Skills

Organizational skills

Time management

Communication skills

Customer service

Independent work

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University’s Faculty of Arts and Sciences seeks a dedicated Faculty Assistant to provide essential administrative and operational support to faculty, enabling teaching and research. The FA serves as the main point of contact and coordinates day-to-day activities; strong in-person presence is required.

Responsibilities include managing calendars, travel, expenses, preparing materials, supporting events, and interacting with partners and shared service centers.