Faculty Assistant II: Academic Operations & Support

Harvard University; Cambridge (MA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University is seeking a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The FA will be the primary contact for administrative matters and coordinate day-to-day activities; strong in-person presence is required.

The role involves managing calendars, travel, expenses, and preparing reports and meeting materials, with responsibilities spanning events, purchasing, and collaboration with functional partners.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination across teams.
• Ability to support multiple faculty simultaneously with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Strong collaboration across teams and projects.
• Word, Excel and PowerPoint experience required; Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
• Provide support for faculty members directly related to their teaching and research portfolio.
• Provide support for events led by faculty.
• May be responsible for obtaining permissions and copyright registration.
• Update Canvas course materials when TFs are not available.
• Submit faculty concur expense reports.
• Assist designated faculty with the submission of corporate card receipts and deadlines.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and judgment

Independent work

Stakeholder coordination

Customer-service orientation

Higher education experience

Microsoft Word/Excel/PowerPoint

Canvas & Concur familiarity

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The FA will be the primary contact for administrative matters and coordinate day-to-day activities; strong in-person presence is required.

The role involves managing calendars, travel, expenses, and preparing reports and meeting materials, with responsibilities spanning events, purchasing, and collaboration with functional partners.