Facilities & Office Operations Coordinator

Opensity solutions; Stamford (CT); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions seeks an Office Administrator to oversee daily operations, greet guests, and manage the office environment. This onsite role partners with Corporate Services to maintain facilities, coordinate events, and support onboarding and vendor relations.

The successful candidate will ensure a professional, efficient workplace and a positive employee experience. Responsibilities include reception coverage, conference-room readiness, mail handling, expense tracking, and collaboration

Qualifications

• 3–5 years of office administration, facilities, or executive-support experience.
• Experience in a fast-paced, high-volume office with multiple stakeholders.
• Excellent verbal and written communication with a polished, professional presence.
• Strong organizational, multitasking, and project-management skills with attention to detail.
• Ability to lift 40 lbs and assist with packages; mobility for office setups.

Responsibilities

• Oversee daily office operations to ensure a safe, organized, efficient workplace.
• Provide reception coverage; greet guests, direct inquiries, and manage calls and deliveries.
• Maintain conference rooms, spaces, and common areas to be presentation-ready.
• Coordinate mail, courier, shipping, and receiving; track packages and deliveries.
• Support onboarding, badge activations, and onboarding/offboarding activities; assist with events.

Skills

Office administration

Communication

Organization

Project management

Tools

Microsoft Office

Job description

Opensity Solutions seeks an Office Administrator to oversee daily operations, greet guests, and manage the office environment. This onsite role partners with Corporate Services to maintain facilities, coordinate events, and support onboarding and vendor relations.

The successful candidate will ensure a professional, efficient workplace and a positive employee experience. Responsibilities include reception coverage, conference-room readiness, mail handling, expense tracking, and collaboration