Office Services & Facilities Coordinator

Opensity solutions; Pittsburgh (Allegheny County); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions, the leading tech-enabled managed services firm, seeks an Office Services Associate to ensure smooth office operations in Pittsburgh. You will support facilities, hospitality, mail handling and reprographics to keep the environment professional and efficient.

Responsibilities include coordinating with building management, greeting visitors, managing badges, scheduling rooms, placing catering orders, processing mail, and maintaining shared spaces.

Qualifications

• Strong written and verbal communication skills.
• Excellent customer service and interpersonal abilities.
• Highly organized with attention to detail.
• Proactive and able to prioritize tasks in a paced office.

Responsibilities

• Office and facility management in coordination with Office Manager.
• Greet visitors, manage security clearances and track access badges.
• Reserve conference rooms and support scheduling using internal tools.
• Handle catering orders and ensure correct setup for events.
• Process mail and maintain common areas and office equipment.

Skills

Communication

Customer service

Organization

Proactive

Tools

MS Office

Job description

Opensity Solutions, the leading tech-enabled managed services firm, seeks an Office Services Associate to ensure smooth office operations in Pittsburgh. You will support facilities, hospitality, mail handling and reprographics to keep the environment professional and efficient.

Responsibilities include coordinating with building management, greeting visitors, managing badges, scheduling rooms, placing catering orders, processing mail, and maintaining shared spaces.