Facilities & Meeting Rooms Assistant

CBRE; San Diego (CA); On-site; USD 45,000 - 50,000; Full time

Job summary

CBRE is seeking a Hospitality/Workplace Assistant to collaborate with clients, vendors and contractors to ensure timely completion of facility tasks and work orders. This role supports the Facilities Management function across operations, repairs, and investment planning for client assets.

You will handle hands-on setup, catering, vendor coordination, work-order creation, tracking, and documentation, while upholding CBRE standards and delivering quality service daily.

Qualifications

• Authorized to work in the United States without visa sponsorship.
• High school diploma or GED required.
• Minimum of two years of related experience and/or training.
• Ability to write routine reports and correspondence.
• Basic knowledge of Microsoft Office products (Word, Outlook).
• Strong communication and customer service skills.

Responsibilities

• On your feet most of the day.
• Hands-on setup and breakdown.
• Food & beverage service for meetings.
• Maintaining pantry and office spaces.
• Respond to client inquiries with prompt, quality service and follow-ups to ensure satisfaction.
• Resetting and cleaning of shared spaces, meeting rooms, conference areas and hotel desks.
• Assisting in setting up catering and drinks for meetings as per requests.
• Setting up meeting room configurations per client requirements, confirming bookings and packing down spaces.
• Create work orders and assign to multiple technicians, subcontractors and vendors.
• Communicate work orders to technicians and aid management in problem-solving.
• Generate reports on open and closed work orders and verify status with technicians/vendors.
• Maintain records such as work orders, proposals, and department files.
• Create vendor files and check the accuracy of completed paperwork.
• Ensure vendors understand work order and billing procedures.
• Process invoices and ensure correct cost center coding.
• Assist with inspections on the facility campus.
• Assist with process and procedure training.

Skills

Work authorization

Customer service

Report writing

Analytical abilities

Financial terms

General communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

CBRE is seeking a Hospitality/Workplace Assistant to collaborate with clients, vendors and contractors to ensure timely completion of facility tasks and work orders. This role supports the Facilities Management function across operations, repairs, and investment planning for client assets.

You will handle hands-on setup, catering, vendor coordination, work-order creation, tracking, and documentation, while upholding CBRE standards and delivering quality service daily.