Facilities Coordinator - Keep Buildings Running Smoothly

CBRE HV; Redwood City (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

CBRE seeks a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed. This role supports property managers with repairs and investment plans, requiring adherence to CBRE procedures and strong collaboration across teams.

You will coordinate with landlords, tenants, and service providers to ensure compliance, while maintaining documentation and timely communication.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities outside the building, including proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Skills

Communication skills

Strong organizational skills

Basic math skills

Ability to follow basic work routines

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

CBRE seeks a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed. This role supports property managers with repairs and investment plans, requiring adherence to CBRE procedures and strong collaboration across teams.

You will coordinate with landlords, tenants, and service providers to ensure compliance, while maintaining documentation and timely communication.