Facilities Coordinator: Operations & Vendor Support

CBRE HV; Waltham (MA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Disability

Paid holidays

Vacation

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to collaborate with clients, vendors, and contractors to ensure facility tasks and work orders are completed.

This role supports Property Managers with repairs and investment planning, within the Facilities Management function. The position involves handling inquiries, collecting work orders, and maintaining documentation while following established procedures under close supervision.

Qualifications

• High School Diploma or GED required with up to 2 years of related experience.
• Ability to follow basic work routines and standards in applying work.
• Strong communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills including percentages, discounts, and markups.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to monitor performance and progress.
• File work orders, proposals, department files, and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions.
• Respond to inquiries or complaints from clients, coworkers, and supervisors.
• Apply existing procedures to solve straightforward problems under supervision.
• Deliver outputs by following defined procedures and processes.

Skills

Communication

Organizational skills

Basic math

Follow basic procedures

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE Group, Inc. is seeking a Facilities Coordinator to collaborate with clients, vendors, and contractors to ensure facility tasks and work orders are completed.

This role supports Property Managers with repairs and investment planning, within the Facilities Management function. The position involves handling inquiries, collecting work orders, and maintaining documentation while following established procedures under close supervision.