Executive Support Specialist for Student Programs

Washington University in St. Louis; United States; On-site; USD 26,000 - 41,000; Full time

Job summary

Washington University in St. Louis is seeking an Administrative Assistant to provide essential support to the Executive Director of the Sever Institute.

The role involves calendar management, meeting coordination, handling correspondence, and preparing materials with minimal supervision. You will respond to students and visitors promptly, answer phones, distribute mail, and manage office supplies while supporting programming and alumni activities.

Qualifications

• Education: High school diploma or equivalent or combination of education and experience.
• Proficient in Microsoft Office products.
• Excellent communication skills, written and verbal.
• Excellent organizational skills.
• Customer service oriented attitude.

Responsibilities

• Provide administrative support for Executive Director including calendar management, meeting coordination, correspondence, and materials preparation.
• Respond to students and visitors with timely, independent service.
• Handle phone calls, mail distribution, and office supply management.
• Support student services initiatives and campus programming.
• Maintain alumni database and coordinate classroom scheduling and related logistics.
• Address IT/office equipment issues and coordinate resolutions.
• Assist with room assignments, event scheduling, and special projects.

Skills

Microsoft Office

Customer service

Multitasking

Communication

Organization

Education

High school diploma

Job description

Washington University in St. Louis is seeking an Administrative Assistant to provide essential support to the Executive Director of the Sever Institute.

The role involves calendar management, meeting coordination, handling correspondence, and preparing materials with minimal supervision. You will respond to students and visitors promptly, answer phones, distribute mail, and manage office supplies while supporting programming and alumni activities.