Senior Administrative Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation time

Health insurance

Metro U-Pass transit benefit

Retirement plan 403(b)

Job summary

Washington University in St. Louis in St. Louis, MO seeks an administrative coordinator to manage office functions, schedules, and specialized duties with minimal supervision. This role supports multiple department activities and requires strong organizational skills.

Responsibilities include preparing reports, maintaining records, coordinating with vendors, and assisting with payroll processing and staff supervision as needed. Normal office environment with ability to travel on- and off-campus.

Qualifications

• High school diploma or equivalent.
• 3 years of relevant experience.
• Computer literacy and proficiency with Office suite.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials for the department.
• Maintains departmental policies, procedures and regulatory records and notifications.
• Evaluates purchasing sources and coordinates with vendors on terms and agreements.
• Maintains department keys, locks, mailboxes, and coordinates supplies distribution.
• Monitors building maintenance and places work orders; follows up with housekeeping.

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Workday Software

Payroll Systems

Job description

Washington University in St. Louis in St. Louis, MO seeks an administrative coordinator to manage office functions, schedules, and specialized duties with minimal supervision. This role supports multiple department activities and requires strong organizational skills.

Responsibilities include preparing reports, maintaining records, coordinating with vendors, and assisting with payroll processing and staff supervision as needed. Normal office environment with ability to travel on- and off-campus.