Strategic Executive Assistant & Projects Coordinator

UNKNOWN; United States; On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Vacation and holidays (up to 22 days)

Health insurance

Metro U-Pass transit

403(b) retirement plan

Wellness programs

Tuition support for employee/family

Caregiver leave

Job summary

Washington University in St. Louis seeks an experienced executive administrative assistant to support leadership, manage calendars, travel, and confidential information. You will coordinate projects, streamline workflows, and liaise with faculty and staff to ensure efficient operations.

The role emphasizes calendar control, communications, budgeting and office procedures, with opportunities to contribute to research and grant activities. Strong organizational skills are essential.

Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Work Experience: Administration And Office Support (5 Years)
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.

Responsibilities

• 60% scheduling/calendar and email management.
• 30% project management.
• 10% operations.
• Provide program/project support for research, administrative and/or academic activities.
• Coordinate and provide oversight for complex projects.
• Manage or coordinate departmental activities, e.g. personnel and payroll records, purchasing functions, etc.

Skills

Administrative Support

Computer Applications

Interacting with Management

Interpersonal Communication

Microsoft Office

Office Organization

Office Procedures

Teamwork

Independent Work

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Job description

Washington University in St. Louis seeks an experienced executive administrative assistant to support leadership, manage calendars, travel, and confidential information. You will coordinate projects, streamline workflows, and liaise with faculty and staff to ensure efficient operations.

The role emphasizes calendar control, communications, budgeting and office procedures, with opportunities to contribute to research and grant activities. Strong organizational skills are essential.