Administrative Coordinator, RSVP Center Operations & Events

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation and holidays

Health insurance

Metro U-Pass transit benefit

Tuition assistance

Job summary

Washington University in St. Louis’s Division of Student Success seeks an Administrative Coordinator to provide essential, confidential operations support for the RSVP Center.

The role manages calendars, meetings, travel, expenses, and special projects while maintaining budget oversight and data management across programs. The position requires tact, independent judgment, flexibility and strong organizational skills, with front desk coverage and support for students.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Bachelor's degree preferred per More About This Job.
• 3 years of progressively responsible administrative operations experience.

Responsibilities

• Provide administrative support to the director and assistant director; manage calendars, meetings, reimbursements and travel.
• Oversee office maintenance schedules and emergency warning protocols.
• Maintain program calendars, notices, and Clery report information.
• Draft annual reports; develop forms, presentations and website content; manage confidential databases.
• Monitor budget and expenses; coordinate purchase orders and supply purchases.
• Provide logistical support for presentations, trainings, and events; onboard new hires and practicum students.

Skills

Computer Literacy

Critical Thinking

Emotional Intelligence

Financial Applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Oral Communications

Problem Solving

Workday Software

Written Communication

Education

Bachelor's degree

High school diploma or equivalent

Tools

No specific tools mentioned

Job description

Washington University in St. Louis’s Division of Student Success seeks an Administrative Coordinator to provide essential, confidential operations support for the RSVP Center.

The role manages calendars, meetings, travel, expenses, and special projects while maintaining budget oversight and data management across programs. The position requires tact, independent judgment, flexibility and strong organizational skills, with front desk coverage and support for students.