Events & Programs Administrative Coordinator II

Washington University in St. Louis; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Metro transit U-Pass

Tuition assistance

Retirement plan (403(b))

Job summary

Washington University in St. Louis is seeking an administrative support professional to handle day-to-day event support for department and affiliated programs.

You will manage room bookings, catering, travel arrangements, and guest itineraries while coordinating on-site setup and vendor deliveries. The role supports the Center for the Literary Arts and the Children's Studies minor, assists with course listings and program documentation, and answers general student inquiries.

Responsibilities

• Handles day-to-day event support tasks for department and affiliated program gatherings (reading groups, visiting speakers, Hurst lecturers, guest visits, receptions)
• Processes room bookings, orders catering, dining reservations, and schedules travel/lodging from itineraries
• Drafts, formats, and distributes guest itineraries and event schedules
• Coordinates on-site event setup, clean-up, and vendor deliveries
• Serves as an administrative point person for routine operational support for the Center for the Literary Arts (CLA) and Children's Studies minor
• Assists program directors with course listing submissions, formatting, and maintaining program documentation
• Administers routine student advising reporting and tracks incoming inquiries
• Answers general questions for current and prospective students regarding minor requirements and courses
• Provides administrative support to department directors (DGS, DUS, Advanced Writing, Publishing) by handling paperwork and filing
• Performs standard office tasks including scheduling, reserving spaces, and routing inquiries

Job description

Washington University in St. Louis is seeking an administrative support professional to handle day-to-day event support for department and affiliated programs.

You will manage room bookings, catering, travel arrangements, and guest itineraries while coordinating on-site setup and vendor deliveries. The role supports the Center for the Literary Arts and the Children's Studies minor, assists with course listings and program documentation, and answers general student inquiries.