Executive Administrative Coordinator — Engineering

Washington University in St. Louis; St. Louis, Northern (MO, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Washington University in St. Louis is seeking an Administrative Assistant II for the Sever Institute. This role provides calendar management, meeting coordination, and general administrative support to the Executive Director across student services and programs.

The position requires strong MS Office skills, excellent communication, and the ability to multi-task with attention to detail. Duties include events, alumni coordination, scheduling, and IT coordination.

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred.
• 2+ years administrative experience, preferably in education or research.
• Proficient in MS Office; strong written and verbal communication.
• Ability to multi-task with attention to detail and independence.

Responsibilities

• Provide administrative support for the Executive Director, including calendar and meeting coordination.
• Handle correspondence, prepare materials for meetings, and support special projects.
• Assist with student services, recruitment events, orientation, and programs.
• Maintain alumni database and coordinate classroom scheduling and labs.
• Coordinate IT, phone and office equipment issues and follow through to resolution.
• Order supplies and monitor budget-conscious purchasing.

Skills

Microsoft Office

Multi-tasking

Attention to detail

Independent work

Communication

Organizational skills

Customer service

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Access

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Job description

Washington University in St. Louis is seeking an Administrative Assistant II for the Sever Institute. This role provides calendar management, meeting coordination, and general administrative support to the Executive Director across student services and programs.

The position requires strong MS Office skills, excellent communication, and the ability to multi-task with attention to detail. Duties include events, alumni coordination, scheduling, and IT coordination.