Dean's Office Administrative Coordinator & Ops Support

UNKNOWN; United States; On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation and holidays

Health insurance

Transit benefit

Job summary

Washington University in St. Louis seeks an administrative services professional to coordinate office functions for the Dean’s Office at two campus locations. The role requires handling reports, correspondence, and procurement while supervising support staff as needed.

The position offers a normal office environment in St. Louis, MO with occasional travel. High school diploma and 3 years of relevant experience are required.

Qualifications

• Education: High school diploma or equivalent.
• Certifications/Professional Licenses: No specific license required.
• Work Experience: Relevant Experience (3 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials for the Dean’s Office.
• Maintains Dean’s Office policies, procedures and objectives, reports and notifications.
• Evaluates and recommends purchasing sources.
• Assists with telephone problems and coordinates vendor terms for the Dean’s Office.
• Maintains keys, locks and mailboxes; coordinates supplies ordering and distribution.
• Monitors building maintenance; places work orders and follows up with housekeeping.
• Processes expense reports, reimbursements, cost transfers and purchasing invoices.
• Assists with visitors and questions across two Dean’s Office locations.
• Performs other duties as assigned.

Skills

Computer Literacy

Financial Applications

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Payroll Systems

Supervision

Workday Software

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Job description

Washington University in St. Louis seeks an administrative services professional to coordinate office functions for the Dean’s Office at two campus locations. The role requires handling reports, correspondence, and procurement while supervising support staff as needed.

The position offers a normal office environment in St. Louis, MO with occasional travel. High school diploma and 3 years of relevant experience are required.