Executive Support Specialist for Leadership Team

Capital One; Illinois; On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Support Assistant III to support multiple executives from Director to Managing Vice President level in a fast-paced, tech-savvy environment. This role acts as gatekeeper, manages critical tasks, and promotes efficient, happy teamwork.

The position requires strong multitasking, autonomy, and excellent communication. Candidates should have 2+ years of administrative experience and proficiency in MS Office or Google Workspace.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Skills

Administrative experience

Education

Associates Degree

Tools

Microsoft Office

Google Workspace

Job description

Capital One is seeking an Administrative Support Assistant III to support multiple executives from Director to Managing Vice President level in a fast-paced, tech-savvy environment. This role acts as gatekeeper, manages critical tasks, and promotes efficient, happy teamwork.

The position requires strong multitasking, autonomy, and excellent communication. Candidates should have 2+ years of administrative experience and proficiency in MS Office or Google Workspace.