Executive Support Specialist for Leaders

Capital One Group; New York, Northern (NY, KY); Hybrid; USD 88,000 - 101,000; Full time

Job summary

Capital One is seeking a highly organized Senior Administrative Assistant III to support multiple executives from Director to Managing Vice President within a fast-paced environment. You will handle complex scheduling, travel arrangements, and important team activities.

Key attributes include flexibility, autonomy, and strong written and verbal communication. The role emphasizes detail-orientation, collaboration, and a proactive approach to enable leadership to focus on strategic goals.

Qualifications

• High School Diploma, GED or equivalent.
• 2+ years of administrative experience.
• 2+ years of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Preferred: Associates Degree.
• 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 3+ years of calendar management for multiple executives.
• 1+ year of meeting and event planning experience.
• Experience utilizing AI tools (Gemini, CoPilot, Claude) or similar.
• Experience setting up Zoom/Skype meetings.
• Excellent written and verbal communications.
• Excellent organizational skills.

Responsibilities

• Strategic calendar management for multiple executives.
• Detailed travel coordination and expense reporting.
• Active team support for events and all-hands meetings.
• Communications and ambassador duties to foster relationships.

Skills

Administrative experience

Calendar management

Executive support

Communication skills

Organizational skills

Event planning

AI tools

Video conferencing

MS Office

Google Workspace

Education

High School Diploma or GED

Associates Degree (preferred)

Tools

Zoom

Skype

Video conferencing tech

Job description

Capital One is seeking a highly organized Senior Administrative Assistant III to support multiple executives from Director to Managing Vice President within a fast-paced environment. You will handle complex scheduling, travel arrangements, and important team activities.

Key attributes include flexibility, autonomy, and strong written and verbal communication. The role emphasizes detail-orientation, collaboration, and a proactive approach to enable leadership to focus on strategic goals.