Executive Support & Front Desk Specialist

LOPA; Covington (LA); On-site; USD 21,000 - 30,000; Full time

Job summary

LOPA is seeking an Administrative Assistant I to provide front desk coverage and foundational administrative support. You will act as the first point of contact for visitors and callers, assist with scheduling, minutes, and basic documentation, and support executives and teams with various tasks.

The ideal candidate has strong communication, organization, and problem-solving skills, with experience in multitasking across leadership groups.

Qualifications

• High school diploma and minimum 3 years of administrative experience required.
• Associate or Bachelor's degree in a related field preferred.
• Experience working in team-based or customer-facing roles.

Responsibilities

• Greets and registers visitors and guests professionally.
• Answers and routes incoming calls using a multi-line phone system.
• Receives, logs, and distributes incoming/outgoing mail and packages.
• Maintains a clean, organized front lobby environment.
• Supports scheduling and meeting coordination for executives.
• Attends internal meetings to assist with agendas, sign-in sheets, and minutes.
• Assists with hospitality for meetings and internal events.
• Supports badge requests and LA Donor Registry updates.
• Provides coverage and cross-support with the team.
• Maintains confidentiality and professionalism.

Skills

Organizational

Communication

Problem-solving

Teamwork

Customer-facing

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

LOPA is seeking an Administrative Assistant I to provide front desk coverage and foundational administrative support. You will act as the first point of contact for visitors and callers, assist with scheduling, minutes, and basic documentation, and support executives and teams with various tasks.

The ideal candidate has strong communication, organization, and problem-solving skills, with experience in multitasking across leadership groups.