Executive Assistant

Genesis Recruiting; Brooklyn (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary based on experience

Paid time off and holidays

Job summary

A recruitment agency is seeking a highly organized Executive Assistant to support senior leadership while ensuring smooth administrative operations. The role includes managing calendars, handling payroll duties, and greeting visitors. Ideal candidates should have strong organizational skills, proficiency in Microsoft Office, and experience in a similar role. This position offers a competitive salary based on experience along with paid time off and holidays.

Qualifications

• Proven experience as an executive assistant, administrative assistant, or similar role.
• Handle confidential information with discretion and professionalism.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage executive calendars and emails.
• Track priorities, deadlines, and follow-ups.
• Greet and direct visitors in a friendly and professional manner.

Skills

Organizational skills

Multitasking

Time management

Communication

Discretion

Proficiency in Microsoft Office Suite

Job description

Overview

We are seeking a highly organized and proactive Executive Assistant to provide direct support to senior leadership while ensuring smooth day-to-day administrative operations. This role combines traditional executive support with light reception responsibilities, serving as a professional first point of contact for visitors and external partners.

Key Responsibilities

• Executive Support
  • Manage executive calendars and email.
  • Track priorities, deadlines, and follow-ups to ensure timely completion of tasks.
  • Assist with internal communications, including drafting memos and announcements.
• Payroll
  • Manage bi-weekly payroll duties.
• Reception & Front Desk Duties (light)
  • Greet and direct visitors in a friendly and professional manner.
  • Answer and route phone calls, emails, and general inquiries.
  • Assist with incoming/outgoing mail and deliveries.

Qualifications

• Handle confidential information with discretion and professionalism.
• Proven experience as an executive assistant, administrative assistant, or similar role.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Ability to work independently, anticipate needs, and take initiative.

Preferred Attributes

• Experience in managing schedules for senior leadership.
• Comfort in balancing both strategic executive support and hands-on administrative tasks.
• Positive, flexible, and solutions-oriented attitude.

Compensation & Benefits

• Competitive salary based on experience
• Paid time off and holidays