Administrative Specialist

JMS Talent Partners; Buffalo (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

JMS Talent Partners seeks an organized, dependable Administrative Assistant to support daily office operations and help keep the Buffalo office running smoothly. This role is ideal for someone who enjoys managing details, supporting multiple teams, and providing excellent customer service.

You will handle front-office duties, calendar coordination, document preparation, filing, mail, and records management, plus assist with events and marketing-related support.

Qualifications

• 1+ years of administrative, office support, receptionist, or customer service experience preferred.
• Strong organizational, communication, and multitasking skills.
• Professional phone presence and customer-service mindset.
• Detail-oriented with excellent follow-through and time management.
• Proficiency with Microsoft Office and general office technology.

Responsibilities

• Provide daily front-office and phone coverage, answering and routing calls professionally.
• Coordinate schedules, meetings, and office logistics.
• Assist with document preparation, filing, scanning, mail, shipping, and records management.
• Support company events, employee initiatives, and special projects.
• Provide administrative support to the Marketing team, including event coordination, mailings, data entry, and marketing materials organization.
• Maintain and update information in company systems.
• Assist with process documentation, tracking tools, and workflow improvements.
• Handle confidential information with professionalism and discretion.

Skills

Organizational skills

Multitasking

Communication

Customer service

Time management

Microsoft Office

Tools

Microsoft Office

Job description

Our client is seeking a dependable, organized, and service-oriented Administrative Assistant to support daily office operations and help keep the office running smoothly. This role is ideal for someone who enjoys managing details, supporting multiple teams, providing excellent customer service, and taking ownership of recurring administrative responsibilities.

Key Responsibilities

• Provide daily front-office and phone coverage, answering and routing calls professionally.
• Coordinate schedules, meetings, and office logistics.
• Assist with document preparation, filing, scanning, mail, shipping, and records management.
• Support company events, employee initiatives, and special projects.
• Provide administrative support to the Marketing team, including event coordination, mailings, data entry, and marketing materials organization.
• Maintain and update information in company systems.
• Assist with process documentation, tracking tools, and workflow improvements.
• Handle confidential information with professionalism and discretion.

Qualifications

• 1+ years of administrative, office support, receptionist, or customer service experience preferred.
• Strong organizational, communication, and multitasking skills.
• Professional phone presence and customer-service mindset.
• Detail-oriented with excellent follow-through and time management.
• Proficiency with Microsoft Office and general office technology.