Executive Secretary to Deputy Director

TrulyHired; Paterson (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

Paterson Public Schools is seeking a Senior Specialist Secretary to support the deputy director by processing and reviewing financial documents, drafting memos, and maintaining calendars and related duties.

The role requires strong organizational skills, attention to detail, and the ability to work with diverse stakeholders including staff, students, families, and community partners. A high school diploma is required; college degree preferred, and bilingual ability is a plus.

Qualifications

• Bachelor's/High School Diploma required; college degree preferred.
• Experience with youth in multicultural/urban settings.
• Strong organizational skills and ability to manage projects independently.
• Excellent written and spoken English; bilingualism preferred.
• Ability to maintain case folders for students and prepare/edit reports.
• Proficient with computers and office equipment.
• Excellent interpersonal skills with diverse stakeholders.

Responsibilities

• Provide support to the deputy director, including reviewing financial documents.
• Draft and proofread memos, letters, summaries, and other communications.
• Maintain calendars and director's schedule management.
• Coordinate events and collaborate with cross-functional teams.
• Prepare and edit student reports and case folders.

Skills

Organizational skills

Cross-functional teamwork

Event coordination

Attention to detail

Project management

Strong English

Bilingual preferred

Case file maintenance

Computer use

Education

High School Diploma

College degree preferred

Job description

Paterson Public Schools is seeking a Senior Specialist Secretary to support the deputy director by processing and reviewing financial documents, drafting memos, and maintaining calendars and related duties.

The role requires strong organizational skills, attention to detail, and the ability to work with diverse stakeholders including staff, students, families, and community partners. A high school diploma is required; college degree preferred, and bilingual ability is a plus.