Strategic Executive Assistant to the Superintendent

Sylvania; Portage (MI); On-site; USD 52,000 - 70,000; Full time

Job summary

Portage Public Schools District seeks an Executive Assistant to the Superintendent to provide high-level administrative support, calendar and meeting coordination, and project assistance. This role acts as a liaison among district leadership, staff, community, and external partners.

The position also supports Board of Education operations, serves as Recording Secretary, prepares official documents, and assists with strategic planning and budget tasks within the Superintendent's Office.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred in education, business, office or public administration, communications, or related field.
• Notary Public Certification preferred or ability to obtain certification.
• Progressively responsible administrative experience, including direct support of executive-level leadership; school district experience preferred.
• Strong tech proficiency with Microsoft Office, Google Workspace, and policy publishing tools.

Responsibilities

• Provide high-level administrative support to the Superintendent, including calendar management, meeting coordination, travel arrangements, presentations, agendas, correspondence, and project support.
• Manage the flow of information to/from the Superintendent's Office, including confidential materials.
• Serve as liaison among District administrators, staff, community members, and external organizations.
• Support Board of Education operations: prepare, review, format, publish, and distribute meeting agendas and materials; coordinate meetings; serve as Recording Secretary; prepare resolutions and minutes.
• Complete special projects and administrative assignments; assist with strategic planning and continuous improvement initiatives.
• Manage Superintendent's Office and Board budgets, including purchase orders, account tracking, and reconciliations.
• Support Emergency Operations Plan and Crisis Team; provide admin support for student due process hearings.

Skills

Microsoft Office

Google Workspace

BoardBook Premier

NEOLA policy tool

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Multitasking

Detail-oriented

Education

Associate's degree in related field

Notary Public certification preferred

Tools

BoardBook Premier

NEOLA policy publishing tool

Job description

Portage Public Schools District seeks an Executive Assistant to the Superintendent to provide high-level administrative support, calendar and meeting coordination, and project assistance. This role acts as a liaison among district leadership, staff, community, and external partners.

The position also supports Board of Education operations, serves as Recording Secretary, prepares official documents, and assists with strategic planning and budget tasks within the Superintendent's Office.