Senior Specialist

TrulyHired; Paterson (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

Paterson Public Schools is seeking a Senior Specialist Secretary to support the deputy director by processing and reviewing financial documents, drafting memos, and maintaining calendars and related duties.

The role requires strong organizational skills, attention to detail, and the ability to work with diverse stakeholders including staff, students, families, and community partners. A high school diploma is required; college degree preferred, and bilingual ability is a plus.

Qualifications

• Bachelor's/High School Diploma required; college degree preferred.
• Experience with youth in multicultural/urban settings.
• Strong organizational skills and ability to manage projects independently.
• Excellent written and spoken English; bilingualism preferred.
• Ability to maintain case folders for students and prepare/edit reports.
• Proficient with computers and office equipment.
• Excellent interpersonal skills with diverse stakeholders.

Responsibilities

• Provide support to the deputy director, including reviewing financial documents.
• Draft and proofread memos, letters, summaries, and other communications.
• Maintain calendars and director's schedule management.
• Coordinate events and collaborate with cross-functional teams.
• Prepare and edit student reports and case folders.

Skills

Organizational skills

Cross-functional teamwork

Event coordination

Attention to detail

Project management

Strong English

Bilingual preferred

Case file maintenance

Computer use

Education

High School Diploma

College degree preferred

Job description

Job Description

The Senior Specialist Secretary provides support to the assigned deputy director, performing a variety of supplementary services, which include but are not limited to processing, reviewing financial documents, drafting and proofreading memos, letters, summaries, and other written communications, and maintaining calendars and other functions pertinent to the director's assignment.

Qualifications

• Hold at least a High School Diploma (College Degree Preferred).
• Have experience working with youth in a multicultural/urban environment.
• Demonstrate strong organizational skills, including the ability to work with cross-functional
  teams, coordinate events, work effectively with keen attention to detail, and manage projects
  independently.
• Demonstrate excellent command of the English language, both orally and in writing, using
  proper grammar and vocabulary; bilingual preferred.
• Demonstrate skills in maintaining case folders for each student writing and editing reports.
• Demonstrate the ability to use computers and/or electronic equipment to fulfill job functions.
• Demonstrate excellent interpersonal skills, an enthusiastic attitude, and the ability to relate well with culturally diverse stakeholders, including staff, students, parents, and community partners.
• Hold and maintain a valid driver's license with no serious violations.
• Exhibit integrity and demonstrate good moral character.

For more information about this position, please visit the Job Descriptions page.

• Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable
• Pending budget availability
• All postings are open for ten (10) consecutive days following the date posted or until filled

Paterson Public Schools is an Equal Opportunity and Affinitive Action Employer committed to building a diverse and inclusive workforce that reflects the community we serve. All qualified applicants will receive consideration for employment without regard to any legally protected characteristic, in accordance with federal and New Jersey law.