Senior Specialist

Paterson Public School District; Paterson (NJ); On-site; USD 51,000 - 66,000; Full time

Job summary

Paterson Public School District is seeking a Senior Specialist Secretary to support the deputy director. Responsibilities include processing financial documents, drafting and proofreading communications, and maintaining calendars for the director's assignments.

The role requires strong organizational skills, experience with youth in multicultural settings, and excellent English; bilingual ability is preferred. A high school diploma is required, with a bachelor’s degree preferred.

Qualifications

• High school diploma or higher, bachelor’s preferred.
• Experience with youth in multicultural urban environments.
• Strong organizational and project management skills.
• Excellent written and spoken English; bilingual preferred.
• Maintain case folders and prepare reports.
• Computer use to fulfill job functions.
• Interpersonal skills with diverse stakeholders.
• Valid driver’s license and good character.

Responsibilities

• Process and review financial documents.
• Draft and proofread memos, letters, summaries, and other communications.
• Maintain calendars and related director-level functions.
• Collaborate with cross-functional teams on events and projects.

Skills

Organizational skills

Cross-functional teamwork

Attention to detail

Interpersonal skills

Bilingual (preferred)

Education

High school diploma

Bachelor's degree preferred

Tools

Office software

Job description

Senior Specialist

Paterson Public School District 865 STUDENT ATTENDANCE/SPECIAL INVESTIGATIONS - Paterson, New Jersey Open in Google Maps

This job is also posted in Paterson Public School District

Job Details

Job ID: 5908489

Application Deadline: Posted until filled

Posted: Aug 31, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

The Senior Specialist Secretary provides support to the assigned deputy director, performing a variety of supplementary services, which include but are not limited to processing, reviewing financial documents, drafting and proofreading memos, letters, summaries, and other written communications, and maintaining calendars and other functions pertinent to the director's assignment.

Qualifications

• Hold at least a High School Diploma (College Degree Preferred).
• Have experience working with youth in a multicultural/urban environment.
• Demonstrate strong organizational skills, including the ability to work with cross-functional teams, coordinate events, work effectively with keen attention to detail, and manage projects independently.
• Demonstrate excellent command of the English language, both orally and in writing, using proper grammar and vocabulary; bilingual preferred.
• Demonstrate skills in maintaining case folders for each student writing and editing reports.
• Demonstrate the ability to use computers and/or electronic equipment to fulfill job functions.
• Demonstrate excellent interpersonal skills, an enthusiastic attitude, and the ability to relate well with culturally diverse stakeholders, including staff, students, parents, and community partners.
• Hold and maintain a valid driver’s license with no serious violations.
• Exhibit integrity and demonstrate good moral character.

• Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable
• Pending budget availability
• All postings are open for ten (10) consecutive days following the date posted or until filled

Paterson Public Schools is an Equal Opportunity and Affiliated Action Employer committed to building a diverse and inclusive workforce that reflects the community we serve. All qualified applicants will receive consideration for employment without regard to any legally protected characteristic, in accordance with federal and New Jersey law.

Position Type: Full-Time

Salary: $50,650 to $65,895 Per Year

Job Categories:

Support Staff > Secretary

Job Requirements

• Bachelor degree preferred.
• Citizenship, residency or work visa required.

Contact Information

• Kyle Ruppel
• 90 Delaware Ave
• Paterson, New Jersey 50220
• Phone: [phone]
• Email: [e-mail]