Principal’s Executive Secretary

Fort Wayne Community Schools; Fort Wayne (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Fort Wayne Community Schools is seeking a skilled administrative professional to provide complex secretarial support to the administrator, organize office activities, and coordinate communications and information flow.

The position requires a high school diploma with college coursework in business secretarial science or related field and four years of progressively responsible secretarial or administrative experience; strong office computer skills and excellent oral and written communication are

Qualifications

• Combination equivalent to graduation from high school supplemented by college-level coursework in business secretarial science or related field and four years of increasingly responsible secretarial or administrative assistant experience.
• Strong office computer, public relations, and oral and written communication skills.
• Incumbents must possess knowledge of terminology, practices, and procedures of the assigned office.

Responsibilities

• Provide complex and confidential secretarial and administrative support services to a manager, director, or high school principal; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information.
• Serve as the primary secretary to the administrator; provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; schedule and arrange projects, appointments, conferences, meetings and other events; respond to requests, complaints and questions from staff and the public.
• Receive visitors including administrators, staff, students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate administrator’s instructions to students, parents and staff; refer difficult issues to the administrator.
• Compose independently or from oral instructions note or rough draft a variety of complex correspondence; receive, sort and route incoming mail as needed.
• Research, compile and verify data using assigned computer system; prepare and evaluate a variety of forms, applications and documents; duplicate, assemble, distribute and verify documents.

Skills

Oral communication

Written communication

Public relations

Office software

Education

High school diploma with college coursework in business secretarial science or related field

Job description

Fort Wayne Community Schools is seeking a skilled administrative professional to provide complex secretarial support to the administrator, organize office activities, and coordinate communications and information flow.

The position requires a high school diploma with college coursework in business secretarial science or related field and four years of progressively responsible secretarial or administrative experience; strong office computer skills and excellent oral and written communication are