Executive Secretary & Administrative Coordinator

Paterson Public School District; Paterson (NJ); On-site; USD 51,000 - 66,000; Full time

Job summary

Paterson Public School District is seeking a Senior Specialist Secretary to support the deputy director. Responsibilities include processing financial documents, drafting and proofreading communications, and maintaining calendars for the director's assignments.

The role requires strong organizational skills, experience with youth in multicultural settings, and excellent English; bilingual ability is preferred. A high school diploma is required, with a bachelor’s degree preferred.

Qualifications

• High school diploma or higher, bachelor’s preferred.
• Experience with youth in multicultural urban environments.
• Strong organizational and project management skills.
• Excellent written and spoken English; bilingual preferred.
• Maintain case folders and prepare reports.
• Computer use to fulfill job functions.
• Interpersonal skills with diverse stakeholders.
• Valid driver’s license and good character.

Responsibilities

• Process and review financial documents.
• Draft and proofread memos, letters, summaries, and other communications.
• Maintain calendars and related director-level functions.
• Collaborate with cross-functional teams on events and projects.

Skills

Organizational skills

Cross-functional teamwork

Attention to detail

Interpersonal skills

Bilingual (preferred)

Education

High school diploma

Bachelor's degree preferred

Tools

Office software

Job description

Paterson Public School District is seeking a Senior Specialist Secretary to support the deputy director. Responsibilities include processing financial documents, drafting and proofreading communications, and maintaining calendars for the director's assignments.

The role requires strong organizational skills, experience with youth in multicultural settings, and excellent English; bilingual ability is preferred. A high school diploma is required, with a bachelor’s degree preferred.